We treat the protection of your personal data with responsibility and it should only be collected and processed when absolutely necessary. Therefore, everything in our company is designed with appropriate systems and complies with the current European legislation regarding data protection {EU General Regulation 679/2016 on the protection of individuals with regard to the processing of personal data (GDPR) – hereafter “Regulation”}.
This Policy has been adopted by the company with the distinctive title “VIOEXYL” based in Lamia, info@vioexyl.gr, which is a company presenting, promoting, manufacturing wooden turntables, pallets and other , through our website and/or third party pages, with the purpose of mediating the purchase and sale of these. Our company is responsible for protecting you every time you provide us with your data, in physical documents or and when you use www.vioexyl.com and to inform you of all the data you need, in accordance with articles 12, 13 and 14 of the new GDPR applicable from 25 May 2018 at European level.
What is personal data?
Personal data is all information relating to an identified or identifiable person, called a data subject. Personal data contains information such as name, surname, maiden name, address, postal code, city, country, telephone number, e-mail, etc. Additional personal data are also certain technical data concerning you, such as your IP address or the web pages from which you accessed our site, etc.
Furthermore, as Special Categories of Personal Data (sensitive data) are treated indicatively data concerning your state of health, your marital status, as well as data related to the alleged commission or conviction of criminal offences. As we will discuss below, we do not collect special categories of personal data as part of our core business.
Information from which a specific individual cannot be identified is not considered personal data.
What personal information we take into account:
We only collect and process data that is necessary to communicate with you i.e. basic information such as your full name, contact details, email address and telephone number, information relating to your ownership details such as information relating to your company, technical information such as information from your visits to our website, information you provide to us for the purposes of purchasing our products/services, any other information about you that
How we collect this information:
Most of the personal information we process is provided to us directly by you in the following ways: When you complete interest forms, when you subscribe to our newsletter, if you wish to receive personalised updates such as targeted advertising, if you contact us (for example, by phone, email or any other means).
Fill in the online form
While browsing our website, you have the option to fill in some of your personal information (name, email and phone number) as the minimum information necessary to contact you in order to submit a request to us. This request may concern, but not limited to, a) your possible cooperation with our company, as professionals or individuals, b) information you wish to receive regarding the purchase of our products or services, as professionals, c) information you wish to receive, as an interested buyer, and others.
We will store this information securely in order to respond to your request and to explore the possibility of working with us and entering into a contract, but unless you explicitly state that you wish us to retain it in the future or choose to subscribe to our newsletter service, we will not retain this information or use it to send you promotional material.
What is the legal basis for processing the data:
We use your personal data on the following bases:
To comply with legal and regulatory obligations, for legitimate business purposes, to fulfil obligations and exercise rights in the field of employment and social security legislation, in accordance with applicable law, if we have your consent where required.
How we use your personal information
Vioexyl collects and processes your personal data for the following purposes:
To provide you with newsletters, updates and other publications that we believe may be of interest to you and for which we have obtained your consent, to contact you in connection with the products you wish to purchase, for recruitment and employment purposes
Recipients of your data
We do not sell or exchange your personal information, nor will we do so at any time in the future. We may disclose (share, send, or otherwise make available) the personal data we collect about you in accordance with the terms hereof to third parties, but always under conditions that fully ensure that it is not subject to any unlawful processing, i.e. other than for the purpose of the transfer.
In addition, your data may be transferred to countries within the European Economic Area where all security requirements are met. As a general rule, we do not transfer data outside the EU or EEA, and in the event that we need to do so (e.g. to Google), the transfer will only be made in accordance with international security requirements and with a view to ensuring maximum protection of your data.
The data held in our records may also be disclosed to the competent judicial, police and other administrative authorities at their legitimate request and in accordance with the applicable legal provisions.
In any case, our Company’s employees who have access to your personal data and information are specific and properly trained, and unauthorized persons are prohibited from accessing your data.
More specifically, we indicate the following main cases:
We may, share data with advertising companies and advertising service providers in general. Vioexyl does not disclose personal data without your consent, however, it may share with third-party advertising service providers statistics, anonymous information regarding selected properties, demographic data, data regarding the technical characteristics of the devices used to access our website, from which it is not possible to identify you, in order to draw conclusions about the preferences of the public and the more effective promotion of our company.Vioexyl may share with third-party advertising service providers statistics, anonymous information regarding selected properties, demographic data, data regarding the technical characteristics of the devices used to access our website, from which it is not possible to identify you, in order to draw conclusions about the preferences of the public and the more effective promotion of our company.
In addition, we may transfer data to service providers for hosting our customer database (CRM), and the general technical support and management of all our technical systems, as well as to external consultants (such as lawyers, accountants).
Finally, in the event that our company undergoes a business change, such as a merger, acquisition by another company, or sale of all or part of its assets, we may transfer all information and data held by it, including your personal information, to the successor organization. If significant changes occur in Vioexyl’s privacy practices as a result of a business transition, the Company will notify you prior to the transfer of your personal information.
Security of your Data
We are committed to safeguarding and protecting your personal data. We continually implement appropriate technical and organizational measures to ensure a level of security appropriate to prevent accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access to your personal data collected, stored or otherwise processed.
To this end, we have implemented procedures and security measures on physical and electronic records, which we review regularly. For example, we review and respond to potential data breach incidents in accordance with a specific Response Plan that all of our employees are aware of.
More specifically:
General Control Procedures: Regular and systematic controls are implemented at workstations, such as automatic computer lockdowns, frequent hardware and software upgrades and configurations, in order to minimize the possibility of unauthorized access and exploitation of critical data stored in our files. In the event of a system failure, and in the event of a prolonged power outage, our servers are safely shut down.
Save Files in Physical Format: Our company may keep records in physical, colour format, which contain your personal data (such as contracts, invoices, etc.) We keep these records in secure areas protected by security locks and to which only those employees or partners of ours have access, for purposes described in their employment contract. For the destruction of physical records we use a document shredder to exclude the possibility of anyone gaining access to them without being authorised by us.
Electronic Storage:
Some of your personal data will be stored in the website database that we maintain. We have implemented classified access to files containing personal data on our network and separate passwords are required by our employees to access them. Our network is further protected by anti-virus (antivirus) and firewall protection, which separates the local network and prevents unauthorised access. Finally, we ensure the security of your data by backing up the files on our systems.
File transfer
Email. Our SMTP servers are protected by TLS (sometimes known as SSL) security protocol, which means that the content of the email is encrypted before it is sent over the Internet and decrypted by local computers and devices.
How long we keep your personal information
Your personal information will be kept for as long as required by the purpose for which it is collected and used, taking into account legal and regulatory requirements to retain information for a minimum period of time, statutes of limitations for legal action and Vioexyl’s operations. Who we share your personal information with Your data is stored in the database to which only Vioexyl has access. We may share your information with third parties who provide services to us or on our behalf or where required by law or in connection with legal proceedings or to exercise or defend legal rights. Which countries we transfer your personal information to We will only transfer your data to the European Economic Area (EEA). If we transfer your data to a location outside the EEA, we will implement appropriate measures to ensure that your personal information remains protected and secure in accordance with applicable data protection legislation. How we protect your personal information We use a variety of technical and organisational measures to protect your personal information from unauthorised access, use, disclosure, alteration or destruction in accordance with applicable data protection laws. Access to customer account information is limited to those who need access in the course of performing their job. All of our employees, as well as any persons involved in processing your personal information, are required to respect the confidentiality of your information.
What are your rights regarding the protection of your personal data
Under applicable data protection legislation, users can exercise certain rights in relation to the data processed and held by us. In particular, you have the right to request access to the information we hold about you. You also have the right, in accordance with the applicable data protection law, to request the rectification or deletion of your personal data, the restriction of processing, as well as the cessation of the use of such data. You also retain the right to obtain the personal data we hold about you in structured electronic form. The right to obtain your personal data also exists in cases where you wish to transfer them to another data controller. This data relates to personal data that you have provided to us and which we process on the basis of your consent (such as information about preferences for promotional material) or an agreement between us. If for any reason you are not happy with the way we use your personal data, we will provide you with the personal data you have provided to us.
If you object to the processing of your personal information or if you have provided your consent to processing and then choose to withdraw it, we will respect that choice in accordance with our legal obligations. Withdrawal of prior consent will be effective for the future and will not affect the lawfulness of consent-based processing until the date of withdrawal. Your objection (or the withdrawal of any prior consent) could mean that we cannot perform the actions necessary to achieve the objectives set out in this Privacy Policy. Please note that even after you choose to withdraw your consent we may continue to process your personal information to the extent required or permitted by law, in particular in connection with the exercise and defence of our legal rights or to comply with legal and regulatory obligations. To exercise your rights and withdraw your consent, please contact us. Data Protection Officer (DPO) contact details: info@vioexyl.gr
Cookies
Cookies are small files with information sent to your computer, mobile phone or other devices when you visit a website and recognise your device on subsequent visits. Our cookies do not cause damage to users’ computers or to the files stored on them. Our website uses cookies to distinguish you from other users of our website and to collect information and details about the behaviour patterns of our visitors in order to obtain statistics about the number of visits and popular pages on our website.Disabling them may prevent our website from working properly and/or limit the services we offer.
We generally use the following cookies:
Browser cookies: These cookies allow our website to function properly. If you are a registered user these cookies recognise you by allowing you to access the services offered to our registered users.These cookies allow our website to work properly.They allow our website to function properly.If you are a registered user these cookies recognise you by allowing you to access the services offered to our registered users.
If you are a registered user and you have registered with us, we will use these cookies to allow us to provide you with services to our registered users.
Functional cookies are not necessary for the operation of the website, but they improve the quality of your browsing experience on the website.
Analysis cookies
Our Company processes the results of these analyses anonymously and exclusively for statistical purposes.
Contact us
If you wish to obtain any clarification or information regarding the terms of this Policy, or if you have any dispute, reservation or question, you may contact our Company.
Changes to the Privacy Policy
This Privacy Policy may change from time to time in accordance with legislation or industry developments without prior notice. We therefore invite you to check this page regularly.
